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Travel cost benchmarking

The smarter way to price flights, lodging and taxis after the fact

A traveler extended their trip, upgraded their seat, or rented a car — and didn't get comps at booking. Now you need to know what your organisation should have paid. Benchmarks from Google Flights, Booking.com and GSA — live market data updated every 30 hours. No more guesswork.

Look up a past fare See how it works
Google
Flights
Flight prices
Booking
.com
Hotel rates
DoD
Intl per diem
PDF
Shareable records
How it works

From trip details to a defensible benchmark

Enter the authorized trip details — flights, hotels, or ground transport — and get an instant market benchmark sourced from live pricing data.

1

Enter the authorized trip details

Flight route and cabin class, hotel city and dates, or pickup and dropoff for ground transport. Dates as policy requires.

2

Get the benchmark

FairFares returns a high-end market benchmark — flights from Google Flights, hotels from Booking.com (4★+), ground transport from published tariffs. Always a number, always sourced.

3

Download the compliance record

A branded, timestamped PDF ready to attach to the expense report — sourced, dated and audit-ready.

Look up a past fare

The smarter way to price travel after the fact

Enter the authorized trip details — dates, routing and class as policy requires.

Flight
High-end benchmark
—
Cabin
—
authorized class
Data source
BTS-derived
Static table from BTS historical data

This route is not in our benchmark table. Please contact your campus travel office or Accounts Payable for an official fare comparison.
Hotel

High-end benchmark
—
per night (USD)
Authorized nights
—
Data source
GSA
gsa.gov per diem
M&IE — $92/day domestic capDomestic meals: actuals only up to $92/day — not a per diem. Receipts required. Cannot be exceeded under any circumstances.

Flight
High-end benchmark
—
Cabin
—
authorized class
Data source
BTS-derived
Static table from BTS historical data

This route is not in our benchmark table. Please contact your campus travel office or Accounts Payable for an official fare comparison.

DoD per diem rates — this destination

ComponentAmount (USD)How it works
Maximum lodging—Nightly hotel cap. Claimed as actuals up to this limit.
Local meals (M&IE)—Full daily meals allowance. International = per diem — no receipts needed up to this rate.
Proportional meals—For travel days (first/last day). ~75% of full M&IE rate.
Local incidental—Tips and small fees — included within M&IE total.
Maximum per diem—Lodging + M&IE combined daily maximum.
Actuals vs per diemInternational: meals claimed as flat per diem — no receipts needed up to the daily rate. Lodging claimed as actuals up to the maximum lodging rate. Domestic is different: meals are actuals only up to $92/day, never a flat per diem.
Hotel + DoD per diem
High-end benchmark
—
per night (USD)
Authorized nights
—
Data source
DoD
travel.dod.mil

DoD per diem rates — this destination

ComponentAmount (USD)How it works
Maximum lodging—Nightly hotel cap. Claimed as actuals up to this limit.
Local meals (M&IE)—Full daily meals allowance. International = per diem — no receipts needed up to this rate.
Proportional meals—For travel days (first/last day). ~75% of full M&IE rate.
Local incidental—Tips and small fees — included within M&IE total.
Maximum per diem—Lodging + M&IE combined daily maximum.
Actuals vs per diemInternational: meals claimed as flat per diem — no receipts needed up to the daily rate. Lodging claimed as actuals up to the maximum lodging rate. Domestic is different: meals are actuals only up to $92/day, never a flat per diem.
UCOP G-28 Transportation Policy"Transportation expenses shall be reimbursed based on the most economical mode of transportation and the most commonly traveled route consistent with the authorized purpose of the trip." If a traveler rented a car when a taxi or rideshare would have sufficed, reimbursement is capped at the taxi equivalent.
Total estimated fare—

Total estimated fare—

Source: Uber published rate card. UberX standard service. Surge pricing not included — use as a base estimate for compliance purposes.

Total estimated fare—

Source: Lyft published rate card. Standard Lyft service. Use the lower of Uber X or Lyft as the G-28 reimbursement benchmark.

Look up the current US State Department travel advisory before approving international travel. Level 1 = normal precautions, Level 4 = Do Not Travel.

Update fare tables quarterly. Amounts in USD one-way economy extra. RT = round trip multiplier.

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Export before each quarterly update.